SAMS

SAMS (Standard Audit Management System) is a tool to manage the whole process of auditing. It was designed for a client in the Explosive Ordnance area, but has been used for audits in the OH&S domain and is suitable for any type of audit.

SAMS has two primary functions, namely Auditing and Regulatory Management, as well as extra functions that deal with managing the audit process. SAMS currently supports the following frameworks:

  • CMMI +SAFE
  • CMMI DEV
  • DEOP 101
  • DEOP 102
  • DEOP 103
  • Defence OH&S Management System
  • ISO 27001

The tool is capable of supporting many other types of frameworks, including OH&S acts and regulations.

Auditing

Auditing involves reviewing an organisation's compliance against a pre-determined framework. This is done to ensure that all policies and procedures are being followed and that staff are safe and all operations are performing at their best. Many organisations and domains use auditing however, most audits follow a very similar process regardless of the type of audit being performed.


The stages of an audit are:

  • Raise: This involves selecting a unit or organisation that requires auditing and choosing the appropriate framework to audit against
  • Expected Evidence: This involves the auditee uploading all the required evidence in preparation of the audit
  • Evidence: This involves the auditor reviewing the uploaded evidence before an audit to determine areas of focus for the audit team
  • Perform Audit: This involves going out on-site and performing the actual audit
  • Observations: This involves reviewing the requirements of the audit and making observations on the compliance of the unit
  • CARs: Any non-conforming observations are marked as CARs and provided to the base immediately so that action can be taken
  • Risks: All non-conforming observations are then judged against the objectives of the organisation using a risk analysis process
  • Treatments: The auditee has an opportunity to detail their treatments for each risk
  • Prioritise: The auditee will then proritise all treatments using a cost-benefit analysis
  • Track: During the whole process the auditee and auditor are able to monitor and review progress to ensure compliance in the auditing process

Framework Management

As well as managing individual audits, SAMS provides a way to manage the regulatory frameworks that each audit is performed on.

  • Mapping frameworks together: Each requirement in a framework is able to map to requirements in any other framework. This allows audits to be completed in one framework and then have the results mapped to another framework.
  • Requirements management: Users are able review all requirements in all frameworks at once so that similarities can be identified.
  • Compliance review: Users are able to review all observations against a requirement from all audits to identify which areas all units are failing in, which could mean a lack of understanding of the requirement or a requirement that is inadequate for real-world scenarios.

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Interested?

If you are interested in SAMS or would like to use it in your organisation, then please contact us!