Help

Here you will find the help instructions for the Risk Assistant Personal Edition

User Interface

When using Risk Assistant there are standard icons and buttons that allow you to quickly navigate, select or search for a field or name. The following will help you understand the basic system features of Risk Assistant.

Items

Items contain named attributes, selectable fields, and general information.

Fields

Fields are selectable parts of a list. Fields can be used to sort lists of items by clicking on the arrow inside the field and choosing to group the items by the selected field.

Add / Edit Icon

The Add/Edit icon allows you to add a new field or edit an existing one.

Enable Icon

The Enable icon enables a field or an item.

Disable icon

The Disable icon disables a field or an item.

Remove Icon

The remove icon allows you to remove an item from a list by clicking on it.

Check Boxes

Clicking on a Check Box either allows a feature to be locked or unlocked.

Calendar Icon

Clicking on the Calendar Icon will launch a small pop up box (example below) containing a calendar for you to select a date.

Print Button

Click on the Print button to print a hard copy of the information it is attached to.

Nav Bar

Nav Bars that are attached to windows, pop up boxes and drop down lists can be used to navigate and and search pages of entries for selection.

Test Boxes

Text boxes (example below) allow you to fill in the desired field by clicking on the space provided and typing the information in.

Select Boxes

Select boxes (example below) double as text boxes and allow you to select a name or field from a drop down list by clicking on the arrow at the end of the box.

Empty Required Fields

When a field is left empty and you try and move to another page, the field will be highlighted in red and a warning sign will pop up next to the highlighted field as seen in the example bellow.

Find Icon

The find icon is commonly attached to a select box . When clicked on, it will launch a find window.

Search Icon

The search icon (example below) is commonly attached to a select box. When clicked on, it will launch a Search Window.

Tool Bar

The Tool Bar provides links to the main areas of interest within Risk Assistant

Menu Items

Logout

To Logout and redirect to the login page:

Select -> File.
Click -> Logout.

Exit

To Exit the program:

1. Select -> File.

2. Click -> Exit.

1. Click the close icon attaché to the top corner of the Risk Assistant tool

Add User

To add a new user:

1. Select -> Setup.

2. Click -> Users.

3. Click -> ‘Add User’ button.

4. Enter First name, Surname, Username, Initials, Password, Confirm Password, Email appropriate boxes

5. Select access level from select box

# Note that:

· General users can only add: observations, evidence and risks.

· System users can

6. Click -> ‘Add User’ button.

Edit User

To edit a user’s details:

1. Select -> Setup.

2. Click -> Users.

3. Click -> Edit icon attached to a user button.

4. Enter a new First name, Surname, Username, Initials, Password, Confirm Password, Email appropriate boxes

5. Select a new access level from select box

6. Click -> ‘Edit User’ button.

Disable User

To remove a user:

1. Add a new user

2. Click -> Disable icon attached to the user.

Filter Users

When you need to search for a specific user or a type of user filtering users can be very helpful.

1. Use up to one or more of the select boxes provided to select the categories you wish to search by.

2. Click -> Find Icon

Add an Org Unit

To add a new Org unit:

1. Select -> Setup.

2. Click -> Org Units.

3. Click -> ‘Add Org Unit’ button.

4. Enter a name in the select box.

#Note: Assigning a parent is optional.

5. Click -> ‘Add Org Unit’ button.

Add an Objective

To add a new objective:

1. Select -> Setup.

2. Click -> Objectives.

3. Click -> ‘Add Objective’ button.

4. Enter a Title and a Short Name into the text boxes provided.

5. Enter an integer for the objectives position.

6. Use select box to add an Org Unit.

7. Click -> ‘Add Objective’ button.

Edit an Objective

To edit an objective:

1. Select -> Setup.

2. Click -> Objectives.

3. Double Click on an objective listed.

4. Enter a new Title and a new Short Name into the text boxes provided.

5. Enter a different integer for the objectives position.

6. Use select box to add a different Org Unit.

7. Click -> ‘Edit Objective’ button.

Edit an Objectives Parent

1. If you have added at least 2 Objectives,

eg: titled “Objective A” and “Objective B”.

2. Double Click B.

3. Use the Parent select box to select objective A.

# Note: never select the current objective edited as its own parent.

4. Click -> ‘Edit Objective’ button.

5. Enter a short description in event log box.

6. Click -> OK.

Objective B is now linked to and underneath Objective A.

Objective A’s icon is displayed as a folder.

Risk Assessments

Home Page

The Risk Assessment panel is the home page of Risk Assistant

Add Risk Assessment

To add a new Risk Assessment:

1. Click -> ‘Home’ toolbar button.

2. Click -> ‘Add Risk Assessments’ button.

3. Enter a Title and a Description into the text boxes provided.

4. Use the Status select box to add either: In Progress, Treatment in Progress, Treated, or No Action.

5. Use the Calendar select box to add a Start Date.

# Note: do not add a date that is prior to the current date.

6. Click -> ‘Add Risk Assessment’ button.

7. Enter a short description in event log box.

8. Click -> OK.

Observations

The Observations window shows each observation listed in the objectives panel with the Objective Title, Risk Assessment Title and Comment displayed in Columns.

Add an Observation

1. Click -> ‘Observations’ toolbar button.

2. Click -> ‘Add Observation’ button.

3. Select a Risk Assessment and an Objective using the select boxes provided

4. Enter a comment into the text box provided.

5. Select -> Evidence Panel.

6. Click -> ‘Add evidence’ button.

7. Enter a Title in the text box provided.

8. Use the Type select box to add either: Direct Artifacts, Indirect Artifacts or Affirmations.

9. Add File reference number.

10. Click -> ‘Add Evidence’ button.

11. Click -> ‘Add Observations’ button.

Risk

View Risk Summary

The Risk Summary page displays the high level details about risk and their status that exist for the selected audit.

To view all Observations linked to a selected risk assessment and org unit:

1. Click -> ‘Risk’ Toolbar Button.

2. From options tab -> select a risk assessment and an organisational unit

3. Click -> Apply Changes

Identify Risks

The risk identification tab allows you to see a list of all Observations grouped by ‘Objective’.

To identify a Risk Event:

1. Click -> 1. Risk Identification tab or Button from summary page.

2. Choose which objective you wish to identify a risk against, by clicking on it.

3. Click -> Identify Risk For Objective X.

4. Enter a Description for the risk event in the provided text box.

Identify Other Risks

When you need to identify more than one risk for a risk assessment whether it be for the same or another objective you can:

1. Click -> 1. Risk Identification tab or Button.

2. Click -> Identify Other Risk Button.

3. Choose which objective you wish to identify a risk against, from the select box.

4. Click -> Identify Risk button.

5. Enter a Description for the risk event in the provided text box.

6. Click -> Save Risk

Edit Identified Risk

1. Click -> Edit Icon attached to a risk.

2. Change either objective or risk event description.

3. Click -> Save Risk.

4. Enter a Description for the risk event in the provided text box.

5. Enter a short description in event log box.

6. Click -> OK.

Register Risks

The Risk Register automatically calculates the risk level from the likelihood and consequence levels.

1. Click -> 2. Risk Register tab or Button from summary page.

2. Double click on a risk or click -> Edit icon.

3. Choose low, medium or high for the likelihood and consequence.

4. Enter reasons in the text boxes provided.

5. Click -> Save Risk.

6. Enter a short description in event log box.

7. Click -> OK.

Register Risk Treatments

Once a risk has been analysed, a risk treatment must be defined. Risks Treatments Are displayed in a Register.

1. Click -> 3. Risk Treatment Register tab or Button from summary page.

1. Double click on a risk or Click -> Edit icon

2. Use select boxes to choose an Action Designation, and treatment Strategy, Likelihood and Consequence.

3. Choose low, medium or high for the likelihood and consequence.

4. Enter in and integer for duration and select the duration value.

5. Enter reasons in the text boxes provided.

6. Click -> Save Risk.

7. Enter a short description in event log box.

8. Click -> OK.

Treatment Prioritisation

Once risk treatments have been defined, the risks that are of a High (H) or Very High (VH) level can be prioritised for treatment.

1. Double click on the space or given number under Severity, Refined Risk, and Treatment Cost for each field to edit them.

2. Click -> Save

View Risk Tracking

Once treatments have been prioritised, the Risk Tracking tab becomes available and allows the user to see the treatment status of any risk.

The risks are grouped by objective and the objective is ordered from highest to lowest for cost effectiveness.

1. Click -> 5. Risk Tracking tab or Button from summary page.

Add A Risk Tracking Record

Recalculates risk level and redirects user back to risk tracking tab.

1. From Risk Tracking tab Double click a risk

1. Click the edit/view icon attached to a risk.

2. Click -> New Entry

3. Enter a new likelihood and consequence using the select boxes.

4. Enter a comment in the text box provided.

5. Click -> Add Record.

6. Click -> Save Risk.

7. Enter a short description in event log box.

8. Click -> OK.

Event logs

View Event log

Event Logs, record all changes you have made, in all sessions of Risk Assistant.

1. Choose Help > Event Logs

General users can only view their changes within the system.

System users can view all other users changes within the system.